At the end of each financial year, clients get panicky as they realise that they cannot process any further invoices into the new financial year without first rolling their Pastel Accounting systems over, but they have not finalised the numbers for the previous year yet.
You cannot get through to the Sage Pastel call centre and are frustrated with what to do.
Help is at hand. The solution is not as difficult as it seems:
The first thing you need to do is to change the number of your processing periods in the current accounting year from 12 periods (March to Feb) to 13 periods (March to March).
This is easily done under Setup-Periods. Enter your Supervisor Password. On the “This Year Periods” tab. Change the “Period Number/Number of Periods block from 12 to 13, and tick the box that says “Use Last Period as First Period of Next Year”. Then click OK.
This will increase number of periods to 13 and will cause any processing you now do in the 13th period to be treated as the first month transactions once you get to roll the year over.
The main benefit is that it buys you 30 days to perform your year end, and gives you time to capture all the outstanding banking, creditor, debtor and other transactions that arise subsequent to the month end.
For detailed instructions on how to roll the year over, see our next article entitled: PERFORMING PASTEL YEAR END ROLL OVER PROCEDURES.
We are financial turnaround specialists. We help our clients to get their disorganised financial systems, software and processes back under control. We have clients who have Pastel Accounting problems, stock problems, invoicing problems, debtor collection problems, payroll problems, loan account reconciliation problems and many other accounting issues.
We help our clients to make order out of chaos. Our work results in organised, accurate Pastel accounting systems, accurate, timeous reporting, and organised, motivated staff who know what they are required to do.
If you feel that your systems are not in control, you need to give us a call today.